II. One-month Turn-over Coordination Services to Actual Wedding Day
Endorsement of all pre-booked wedding suppliers to C & C one month prior to the wedding date for smooth coordination and follow-up, double checking of arrangements, actual day coordination services.

Professional Fee: P 35,000 for 200 guests below

 

The Detailed Outline

PRE WEDDING ARRANGEMENTS: 1 month before the wedding

- Take-over on all pre-wedding arrangements made by the couple.
- Go over the initial preparations and contracts with suppliers booked by the couple and tie loose ends.
- Advise couple on items and concerns that they may have missed during the initial preparations.
- Meet with the couple’s vendors.
- Check the ceremony and reception sites.
 

AT LEAST 2 WEEKS BEFORE THE WEDDING

- Assist bride in determining appropriate hair style and make-up
- Book Hair and Make-up artist for the Wedding Day
- Schedule a Trial Make-up for the Bride
- Schedule Pre-Nuptial Photo of the Couple
- Finalize guest count with caterer and reception location
- Finalize layout of the reception. Special instructions for seating especially if there are those in wheelchairs or handicapped.
- Couple to endorse the Seating Arrangements of Guests to C & C, if there will be assigned seating.
- Gather everything needed for the Wedding Day
- Prepare an actual day itinerary for the couple and suppliers to make sure that everything is well coordinated during the actual wedding day.
- Coordinate with everyone who will be asked to speak at the reception; Toasts, Messages from Parents, friends, etc.
- Discuss Reception Program with the couple and the emcee.
- Work out last minute changes and arrangements
- Write out place cards
- Coordinate with all service providers and go over last minute details for smooth flow during the actual wedding day
- Submit request lists of couple to musicians, photographer, and videographer.
- Follow-up of gowns, dresses, Groom’s apparel, and accessories. Coordinate pick-up schedule with the bride.
- Check weather forecast at least 2 days before the wedding for alternate plans if necessary.
 

ACTUAL WEDDING DAY

- Couple to endorse all remaining checks for the service providers including the Officiant’s Fee (if required) and Tip envelopes to C & C. C & C to take charge in distributing the same to proper vendors and suppliers.
- Arrange gown and accessories of the bride for pictorials.
- Assist bride with her Big Day preparations; hair and make-up, dressing-up, pictorials, etc.
- Overseeing of physical arrangements and décor at the ceremony site
- Distribution of bouquets and flowers to the members of the entourage, principal sponsors, etc.
- Proper coordination with lector, readers, offerors, musicians, singers, and everyone involved at the ceremony
- Assistance in the Processional Order and Bridal March
- Assistance in the Recessional March
- Assistance in the Ceremony Proper (veil, cord, candle ceremony, offertory, communion)
- Assistance in the Pictorial sequence after the ceremony
- Overseeing of the physical arrangements and décor at the reception site
- Bring giveaways for guests and gifts to the bridal party at the reception
- Ushering and seating of guests at the reception
- Overall coordination of the Reception Program, Music, traditional ceremonies (cake cutting, wine toast, releasing of doves, bouquet and garter toss, etc.)
- Orderly sequence of guests’ photo-op with the couple
- Management of the Buffet Table and orderly queuing of guests.
- Assistance in the distribution of giveaways and gifts for the Bridal Party
- Record all gifts received at the Guests’ Registration Table
- Coordinate and schedule meals of suppliers during the actual day
- Coordinate with couple any additional expense incurred after the reception.
- Endorse all gifts and accessories to the couple or to their assigned person.
- Make sure all arrangements are carried out smoothly during the actual wedding day.
- Arrange return of all items rented after the wedding.

 

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